Equestrian Academy Software

SOFTWARE BUILT FOR EQUESTRIAN CENTRES

Lesson booking, rider progression, pony ownership coordination and parent communication — all managed in one platform without the admin chaos.

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Free · No credit card required

The challenges

WHAT'S SLOWING YOUR ACADEMY DOWN?

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Lesson and arena booking

Individual lessons, group rides and arena hire — all bookable online with automatic instructor and arena availability management.

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Rider progression and BHS qualifications

BHS stage records, coaching notes and competition results — all tracked per rider so families see genuine progress over time.

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Competition and show management

Local shows, Pony Club rallies and British Riding Clubs events — entries, payments and parent communications all in one place.

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Lesson fees and livery coordination

Per-lesson fees, term packages and show entry costs — all collected online without manual invoicing or cash at the yard.

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Equestrian — Feature

LESSON AND SHOW BOOKING

Individual lessons, group hacks and show entries — all bookable with online payment and instructor assignment.

✓Individual lesson booking with instructor selection
✓Group ride and hack scheduling
✓Term package registration and billing
✓Show entry registration and fee collection
✓Automatic lesson reminders to families
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Equestrian · AcademyApp
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Equestrian — Feature

RIDER DEVELOPMENT AND BHS TRACKING

BHS stage records, competition results and coaching notes — logged per rider and visible to families.

✓BHS stage and qualification records
✓Competition results and rosette tracking
✓Coaching notes after every lesson
✓Achievement badges at milestones
✓Progress notifications to parents
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Equestrian · AcademyApp
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Equestrian — Feature

SAFETY AND MEDICAL RECORDS

Medical conditions, emergency contacts and hat standards — stored securely per rider and accessible during sessions.

✓Medical conditions and flags per rider
✓Emergency contact storage
✓Riding hat standard and expiry records
✓Parental consent captured per item
✓UK GDPR compliant — all data encrypted
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Equestrian · AcademyApp
Common questions

FREQUENTLY ASKED

Can I manage both private lessons and group ride programmes?+
Yes. Create individual lesson slots and group ride sessions with separate capacity, pricing and instructors.
How does BHS stage tracking work?+
Store each rider's BHS stage and qualification dates in their profile. Update as they progress. Parents see the full history from their account.
Can I handle Pony Club and British Riding Club events?+
Yes. Create club events as bookable sessions. Members register and pay online. You manage entries and communications from one dashboard.
How do I store riding hat standards per rider?+
Each rider profile stores their current hat standard (e.g. PAS 015, BS EN 1384) and the purchase date. Flag riders whose hat standards have expired.
Can I collect term packages and one-off lesson fees together?+
Yes. Set up term-based package billing alongside pay-per-lesson bookings. All payment history tracked per rider.
Does AcademyApp work for small riding schools as well as large equestrian centres?+
Yes. The free plan covers up to 20 riders. Most small riding schools find all the features they need without any upfront cost.

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