Field Hockey Academy Software

SOFTWARE BUILT FOR FIELD HOCKEY CLUBS

Squad management, pitch bookings, match availability, parent communication and payments — all managed in one platform without the admin overhead.

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Free · No credit card required

The challenges

WHAT'S SLOWING YOUR ACADEMY DOWN?

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Multi-squad management across age groups

U10 through to senior squads, separate coaches and different pitches — one platform with the role separation to match.

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Match and training availability tracking

Who is available for Saturday's match? Availability requests sent in seconds, responses tracked automatically.

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Subs, match fees and kit payments

Monthly subscriptions, match levies and kit orders — all collected online without cash at the clubhouse.

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No public online presence

New players and families cannot find your club, browse your programmes or register online. AcademyApp fixes that in minutes.

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SESSION AND MATCH MANAGEMENT

Training sessions, league fixtures and tournaments — all bookable with online payment and automatic registers.

✓Training and match scheduling per squad
✓Availability collection before every fixture
✓Monthly subscription and match levy billing
✓Tournament registration and fee collection
✓Automatic match day reminders to families
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PLAYER WELFARE AND RECORDS

Medical notes, emergency contacts and consent — all stored securely per player and accessible to coaches during sessions.

✓Medical conditions and flags per player
✓Emergency contact storage
✓Parental consent captured per item
✓UK GDPR compliant — all data encrypted
✓Role-based access — coaches see their squad only
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AI ADMIN AND COMMUNICATION

AcademyApp handles the messaging so you spend time on the pitch, not on your phone.

✓Automated training and match reminders
✓AI-drafted team announcements and newsletters
✓Payment reminder campaigns
✓WhatsApp-native communication for coaches
✓Last-minute cancellation alerts across all channels
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Common questions

FREQUENTLY ASKED

Can I manage multiple squads across age groups?+
Yes. Create a squad for each age group. Assign coaches. Each coach sees their squad only. You as the admin see the whole club.
How does availability work for match days?+
Send an availability request before each fixture. Players and parents respond in one tap via the app or WhatsApp. You see who is confirmed, unavailable or pending.
Can I handle monthly subs and match levies?+
Yes. Set up recurring billing for monthly subs and one-off payment requests for match levies, kit or tour costs.
Does AcademyApp work for grassroots hockey clubs as well as academies?+
Yes. The free plan covers up to 20 members — perfect for smaller clubs. Scale up only when you grow.
Can parents see the match schedule and receive automatic reminders?+
Yes. Every session and fixture is visible in the family account. Automatic reminders are sent before each event across the parent's preferred channel.
How do I handle last-minute cancellations due to weather?+
Send an alert to all affected families in one click from the dashboard — via app, WhatsApp or SMS. No group chat needed.

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