Martial Arts Academy Software

SOFTWARE BUILT FOR MARTIAL ARTS ACADEMIES

Belt progressions, grading events, family accounts, bookings and payments — all managed in one platform designed for how martial arts academies actually work.

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The challenges

WHAT'S SLOWING YOUR ACADEMY DOWN?

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Belt tracking in spreadsheets

Log every student's current grade, progression history and grading dates in one place. Parents see it too.

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Grading events are admin nightmares

Booking, payment, communications and results — all handled by AcademyApp before, during and after the grading.

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Mixed ages and levels

Adults and children, beginners and black belts — separate class types, separate registers, one platform.

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Monthly fees and one-off payments

Recurring memberships, grading fees, gi purchases — all payment types supported, nothing manually chased.

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Martial Arts — Feature

PROGRESSION TRACKING BUILT IN

Every student's journey — from white belt to black — tracked, visible to parents and celebrated automatically.

✓Grade and belt records per student
✓Grading event scheduling and booking
✓Milestone achievement badges
✓Progress shared with parents automatically
✓Certificate and visual proof generation
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Martial Arts · AcademyApp
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Martial Arts — Feature

BOOKINGS AND MEMBERSHIP MANAGEMENT

Monthly memberships, drop-in sessions and grading fees — all handled in one place.

✓Recurring monthly membership billing
✓Drop-in session booking with online payment
✓Grading event registration and fee collection
✓Family accounts — one parent, multiple students
✓Automatic renewal reminders
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Martial Arts · AcademyApp
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Martial Arts — Feature

AI ADMIN ASSISTANT

AcademyApp's AI Copilot writes announcements, sends reminders and manages your schedule via WhatsApp.

✓Send grading reminders to all eligible students
✓AI writes class notes and session summaries
✓Automated parent updates after sessions
✓Payment reminders sent automatically
✓Works from WhatsApp — no admin app required
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Martial Arts · AcademyApp
Common questions

FREQUENTLY ASKED

Can I track belt grades and progression in AcademyApp?+
Yes. Each student has a progression record. You log grades, grading dates and notes. Parents can see their child's current grade and history from their account.
Does AcademyApp work for both children and adult classes?+
Yes. You can have separate class types for juniors and adults, with separate registers, pricing and communication channels.
How do grading events work?+
Create a grading event as a bookable session. Students register and pay online. You mark results after the grading. Certificates and achievement badges are issued automatically.
Can I charge monthly membership fees?+
Yes. Recurring billing via direct debit or card is supported. Set the amount, billing date and which classes are included.
Do parents get notified of their child's progress?+
Yes. Every badge, grade and milestone triggers a notification to the parent. They can see the full progress history from their account.
Does it work for karate, BJJ, boxing and MMA?+
Yes. AcademyApp is sport-agnostic — configure it for your discipline, your belt system and your class structure.

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