Personal Training Academy Software

SOFTWARE BUILT FOR PERSONAL TRAINERS & PT STUDIOS

From solo PTs managing 15 clients to PT studios with multiple coaches — session scheduling, programme tracking, payment collection and client communication in one platform.

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Free · No credit card required

The challenges

WHAT'S SLOWING YOUR ACADEMY DOWN?

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Keeping track of programmes across many clients

Each client is on a different programme, at a different phase, with different goals. Logging session notes, tracking lifts and sending updates without a system means constant context-switching.

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Scheduling sessions and managing cancellations

Last-minute cancellations, rescheduling requests and new client onboarding — all handled by WhatsApp instead of an automated system that lets clients self-manage.

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Collecting session fees and monthly retainers

Some clients pay per session, others on monthly retainer, others in 12-session packages. Tracking who has paid what requires a separate spreadsheet.

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Showing clients their progress over time

Clients who can see their strength gains, body composition changes and milestones are far more likely to renew. Without structured data, progress is invisible.

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Personal Training — Feature

SESSION SCHEDULING AND PACKAGE MANAGEMENT

1-to-1 sessions, online coaching check-ins and group PT classes — all bookable with payment.

✓1-to-1 PT session booking with coach selection
✓Small group PT class scheduling (capacity control)
✓Online coaching check-in scheduling
✓4, 8, 12-session package purchase and redemption
✓Monthly retainer billing
✓24-hour cancellation policy enforcement
✓Automatic session reminders to clients
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Personal Training · AcademyApp
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Personal Training — Feature

PROGRAMME AND PROGRESS TRACKING

Session notes, strength records and goal milestones — logged per client and shared automatically.

✓Session notes and exercise log per client
✓Strength and performance record tracking (PBs)
✓Programme phase progression notes
✓Goal milestone badges (first pull-up, 100kg squat, etc.)
✓CIMSPA / REPs registered coach profiles
✓Progress reports shared with clients automatically
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Personal Training · AcademyApp
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Personal Training — Feature

AI ADMIN FOR PTS

Session reminders, package expiry alerts and client check-ins — all automated.

✓Automated session and check-in reminders
✓Package expiry alerts before last session
✓Payment reminder campaigns for overdue fees
✓AI-drafted session summaries for clients
✓Works from WhatsApp — no separate admin tool needed
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Personal Training · AcademyApp
Common questions

FREQUENTLY ASKED

Is AcademyApp free for individual personal trainers?+
Yes. Up to 20 clients, all features, free forever. No credit card. Perfect for PTs building their client base.
Can I sell session packages (4, 8, 12 sessions)?+
Yes. Create session packages as products. Clients purchase online and each booking redeems one session. Low-balance and expiry alerts sent automatically.
Does it handle both online and in-person coaching clients?+
Yes. Create separate session types for in-person PT and online check-in calls. Each has its own scheduling, pricing and client list.
Can clients book and reschedule their own sessions?+
Yes. Clients book into your available slots online. Cancellation policies (e.g. 24-hour notice) are enforced automatically.
Does AcademyApp work for a PT studio with multiple coaches?+
Yes. Each coach manages their own diary and client list. The studio owner sees all sessions, revenue and client retention across the whole team.
Can I track strength records and personal bests per client?+
Yes. Log session notes including lifts, times and performance markers per client. Clients see their own PB history and goal milestones in their account.

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