Pilates Academy Software

SOFTWARE BUILT FOR PILATES STUDIOS & INDEPENDENT INSTRUCTORS

From mat beginner classes to reformer 1-to-1 sessions — booking, student progress tracking, family communication and payments in one platform. Free for solo instructors.

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Free · No credit card required

The challenges

WHAT'S SLOWING YOUR ACADEMY DOWN?

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Reformer studio bookings at full capacity

Reformer beds are limited. Managing 6-person reformer classes, 1-to-1 private sessions and studio waitlists without a system means constant WhatsApp back-and-forth.

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Tracking student progress across methods

Classical, Contemporary, STOTT and BASI students all need different programmes. Log session notes, exercise progressions and injury adaptations per student.

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Collecting class-pack and monthly fees

Class packs, monthly memberships, 1-to-1 session fees and postnatal programme payments — all collected online without manual invoicing or bank chasing.

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Ante and postnatal programmes with medical notes

Pregnancy and postnatal Pilates needs medical clearance records per student. Manage intake forms, trimester notes and GP clearance in one safe place.

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Pilates — Feature

REFORMER AND MAT CLASS BOOKING

Reformer sessions, mat classes, 1-to-1 private sessions and specialist programmes — all bookable with online payment.

✓Reformer bed booking with per-bed capacity control
✓Mat class scheduling (group + 1-to-1)
✓Pre and postnatal Pilates programme enrolment
✓Aerial and Cadillac specialist session booking
✓Class pack (5, 10, 20 sessions) purchase and redemption
✓Monthly membership billing
✓Automatic session reminders to students
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Pilates · AcademyApp
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Pilates — Feature

STUDENT PROGRESS AND HEALTH TRACKING

Exercise progressions, injury notes and programme milestones — logged per student and visible to relevant parties.

✓Session notes and exercise progression per student
✓Injury, adaptation and medical notes per student
✓Ante/postnatal trimester and clearance records
✓STOTT Pilates / BASI Pilates / Classical progression tracking
✓Pilates Foundation and REPs registration records
✓Achievement badges at programme milestones
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Pilates · AcademyApp
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Pilates — Feature

AI ADMIN FOR PILATES INSTRUCTORS

Session reminders, class-pack expiry alerts and payment chasing — all handled automatically.

✓Automated session and programme reminders
✓Class pack expiry alerts before last session
✓Payment reminder campaigns for overdue fees
✓AI-drafted session summaries for clients
✓Works from WhatsApp — no separate admin tool
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Pilates · AcademyApp
Common questions

FREQUENTLY ASKED

Is AcademyApp free for independent Pilates instructors?+
Yes. Up to 20 students, all features, free forever. No credit card. Perfect for solo instructors or small studios getting started.
Can I manage reformer bed capacity per session?+
Yes. Set a capacity per session that matches your number of reformer beds. The system prevents overbooking. A waiting list join option shows when a session is full.
Does it handle class packs (5-session, 10-session)?+
Yes. Create class pack products. Students purchase online and each booking redeems one session from the pack. Pack expiry dates and low-balance alerts are automated.
Can I manage prenatal and postnatal classes with medical notes?+
Yes. Create a specialist programme. Store trimester, GP clearance and adaptation notes per student. These are private — only the instructor and relevant staff can see them.
Does it work for a studio with multiple instructors?+
Yes. Each instructor manages their own diary. The studio owner sees all classes, revenue and attendance in one dashboard.
Can I take intake forms and health questionnaires?+
Intake notes can be recorded per student in the platform today. A full digital intake form flow (student self-completes, data flows into their record) is on the roadmap.

START YOUR PILATES ACADEMY TODAY

Free. Every feature included. Live in minutes — no developer, no setup headache.

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