Polo Academy Software

SOFTWARE BUILT FOR POLO CLUBS

Coaching session management, handicap tracking, match coordination and payments — all managed in one platform built for the way polo clubs actually run.

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The challenges

WHAT'S SLOWING YOUR ACADEMY DOWN?

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Lesson and chukka scheduling

Coaching sessions, chukka slots and arena bookings — all manageable online without manual spreadsheets and phone calls.

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Handicap and player development records

HPA handicap records, coaching notes and match results — all tracked per player so progress is visible across a season.

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Match and tournament coordination

Club matches, sponsored tournaments and inter-club competitions — entries, payments and communications all in one place.

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Lesson fees and match costs

Coaching fees, arena hire and match levies — all collected online without manual invoicing or cash at the ground.

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Polo — Feature

SESSION AND MATCH BOOKING

Coaching sessions, chukkas and match day registrations — all bookable with online payment.

✓Coaching session booking with instructor assignment
✓Chukka and arena scheduling
✓Match day registration and fee collection
✓Annual membership billing
✓Automatic session reminders to members
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Polo · AcademyApp
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Polo — Feature

PLAYER AND HANDICAP TRACKING

HPA handicap records, match results and coaching notes — logged per player and shared with families.

✓HPA handicap and rating records
✓Match result and tournament history
✓Coaching notes after every session
✓Achievement badges at milestones
✓Progress notifications to families
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Polo · AcademyApp
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Polo — Feature

AI ADMIN FOR CLUB MANAGERS

Session reminders, payment chasing and match updates — handled by AI so your club manager focuses on the game, not admin.

✓Automated session and match reminders
✓Payment reminder campaigns
✓AI-drafted member newsletters
✓Attendance confirmation logged automatically
✓Works from WhatsApp — no separate admin tool
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Polo · AcademyApp
Common questions

FREQUENTLY ASKED

Can I manage junior coaching alongside adult match programmes?+
Yes. Create separate programme types for junior coaching and adult competitive play with different pricing and communication settings.
How does HPA handicap tracking work?+
Store each player's HPA handicap and match results in their profile. Update after each season. Players and families see the full history.
Can I handle tournament entries and coordination through AcademyApp?+
Yes. Create tournaments as bookable events. Members enter and pay online. You manage the draw and communications from one dashboard.
Can I collect annual membership and per-session chukka fees separately?+
Yes. Annual membership billing and one-off payment requests for chukkas, coaching and match levies are both supported.
Does AcademyApp work for small clubs without administrative staff?+
Yes. The AI Copilot handles reminders, payment chasing and member communications automatically — ideal for clubs where the secretary is also a playing member.
Can parents see their child's progress in junior polo?+
Yes. Coaching notes, handicap updates and achievements are all visible in the family account. Parents receive notifications for every milestone.

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