Rowing Academy Software

SOFTWARE BUILT FOR ROWING CLUBS

Crew management, ergometer tracking, regatta entries, water safety records and payments — all managed in one platform without the admin overhead.

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The challenges

WHAT'S SLOWING YOUR ACADEMY DOWN?

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Crew and squad scheduling

Multiple crews, different boat classes and shared water time — all manageable from one calendar without colour-coded spreadsheets.

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Regatta entries and travel coordination

Henley, National Schools and regional regattas — entries, travel coordination and levies all managed in one place.

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Subscription and regatta fee collection

Monthly membership fees, regatta entry costs and kit orders — all collected online without manual invoicing.

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Water safety and medical records

Swimming ability, medical conditions and emergency contacts — stored securely per rower and accessible at the boathouse.

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CREW MANAGEMENT AND SESSION BOOKING

Water sessions, ergometer training and squad outings — all bookable with online payment and automatic registers.

✓Water session scheduling with crew capacity
✓Ergometer training booking and tracking
✓Monthly membership billing
✓Regatta entry registration and fee collection
✓Automatic session reminders to rowers and families
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ROWER DEVELOPMENT AND ERG TRACKING

Ergometer times, technique notes and competition results — logged per rower and shared with families.

✓Ergometer PB and session records
✓Coaching notes per outing
✓Achievement badges at milestones
✓Progress notifications to parents
✓Season performance history
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WATER SAFETY AND COMPLIANCE

Swimming ability, medical records and emergency contacts — stored securely with role-based access.

✓Swimming ability and water safety sign-off
✓Medical conditions and flags per rower
✓Emergency contact storage
✓Parental consent captured per item
✓UK GDPR compliant — all data encrypted
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Common questions

FREQUENTLY ASKED

Can I manage multiple crews and boat classes in one account?+
Yes. Create separate crew groups per boat class and age category. Each coach sees their crew. Club admins see everything.
How does regatta entry management work?+
Create each regatta as a bookable event. Rowers enter and pay online. You manage the entry list, send communications and collect any additional levies.
Can I track ergometer times and development?+
Yes. Coaches log erg scores and notes after each session. Rowers and parents can see the full performance history from their account.
How do I store swimming ability and water safety records?+
Each rower's profile stores their swimming ability, water safety sign-off status and medical conditions. Only authorised coaches can view this information.
Does AcademyApp work for school boat clubs as well as community clubs?+
Yes. Create separate programme types for school rowers and adult club members with different pricing and communication settings.
Can I collect monthly subs and one-off regatta levies separately?+
Yes. Recurring monthly billing for memberships and one-off payment requests for regattas, tours and equipment.

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