Rugby Academy Software

SOFTWARE BUILT FOR RUGBY ACADEMIES

Squad management, player welfare records, parent communication and session payments — all without the spreadsheets and WhatsApp admin.

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Free · No credit card required

The challenges

WHAT'S SLOWING YOUR ACADEMY DOWN?

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Player welfare and medical records

Medical conditions, injury records and emergency contacts — all stored securely per player and accessible during sessions.

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Large squad management

Multiple age groups, multiple teams, multiple coaches. One platform with proper role-based access so each coach sees their squad.

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Parent communication at scale

Training changes, match cancellations, availability requests — all sent in one action across WhatsApp, SMS or push notification.

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Subscription and match fee collection

Monthly subs, match day fees and kit costs — all collected online without manual chasing.

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PLAYER WELFARE AND SAFETY

Medical notes, emergency contacts and injury records — securely stored and visible to coaches during sessions.

✓Medical conditions and flags per player
✓Emergency contact storage
✓Injury record and return-to-play notes
✓Parental consent captured per item
✓UK GDPR compliant — all data encrypted
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Rugby · AcademyApp
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SESSION BOOKINGS AND PAYMENTS

Training sessions, matches and tours — all booked and paid online without manual admin.

✓Training session booking with capacity
✓Monthly subscription billing
✓Match fee collection per game
✓Tour registration and deposit collection
✓Automatic payment reminders
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PARENT AND FAMILY COMMUNICATION

Keep families informed and engaged — automatically, across every channel.

✓Session and match reminders sent automatically
✓Availability collection before matches
✓Training cancellation alerts
✓Per-team and per-age-group channels
✓Direct messaging with coaches
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Rugby · AcademyApp
Common questions

FREQUENTLY ASKED

How does AcademyApp handle player welfare and medical records?+
Each player profile stores medical conditions, emergency contacts and injury notes. These are visible to authorised coaches only during sessions. All data is encrypted.
Can I manage multiple age groups and teams?+
Yes. Create teams per age group. Assign coaches to their team. Each coach sees only their team. You as the owner see the full academy.
How do I collect match day availability from parents?+
Send an availability request before each match. Parents respond in one tap. You get an instant summary of who's confirmed.
Does AcademyApp support monthly subscriptions?+
Yes. Set up recurring billing via direct debit or card. Parents pay automatically each month. You see who is paid and who has a failed payment.
Can I handle last-minute cancellations (e.g. weather)?+
Yes. Send an alert to all affected families from the dashboard — via app, WhatsApp, SMS or email — in one click.
Is it suitable for mini rugby programmes as well as senior academies?+
Yes. Create separate programmes for different age groups with their own coaches, scheduling and pricing.

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